General VA – Administration with Accounting Background

Posted On: June 4, 2026

URGENT: General VA – Administration with Accounting Background

Earn up to PHP 25,000 | Day Shift | Fixed Weekends Off

Are you an organised, proactive, and detail-oriented Virtual Assistant who enjoys administration, client coordination, and keeping things running smoothly behind the scenes?

We are seeking a sharp, detail-oriented Virtual Assistant to directly support an Australian Client who operates two thriving brands in the financial and compliance sectors. If you are a master of organization, comfortable wearing a few different hats, and love keeping things running smoothly behind the scenes, this is the perfect role for you!

If this sounds like you, keep reading ?

What We’re Looking For

• At least 1 year of experience as a General VA with background in bookkeeping, admin assistant, or accounts assistant.
• Preferred degree in Accounting or Finance
• Strong written & verbal English skills
• High proficiency with MS Outlook (and the MS Office suite)
• Practical experience navigating Xero for basic invoice preparation. (preferred but not required)
• Highly organised with excellent attention to detail
• Experience with calendar and email management
• Reliable, proactive, and able to work independently
• Comfortable working and communicating through Teams

What You’ll Be Doing (Key Responsibilities)

• Monitor and organize separate email inboxes across two businesses via Outlook.
• Route incoming messages, highlight urgent items, and delegate to lead bookkeepers.
• Systematically file and archive emails using established folder structures.
• Handle backend onboarding steps, request documents, and track progress in Asana.
• Send and follow up on client agreements and verifications via eSignature.
• Coordinate the client’s schedule and handle appointment adjustments in Outlook.
• Liaise with external parties to book meetings and prevent scheduling conflicts.
• Prepare standard regulatory templates and securely save signed forms in SharePoint.
• Draft and distribute basic employment contracts using existing company templates.
• Distribute approved invoices, track payment statuses, and flag overdue client accounts through Xero.

Tools You’ll Be Using

• Microsoft Outlook, Word & Excel
• SharePoint
• Asana
• Xero & Xero Projects
• DocuSign / eSignature platforms
• Microsoft Teams
• Trainings to different tools are provided

Bonus Points If You Have (preferred but not required)

• Experience in bookkeeping, accounting, legal, or compliance industries
• Familiarity with Asana or project management tools

What’s in it for you?

• Earn Up to 25K – Competitive starting salary with regular performance-based increases to reward your growth and contributions.
• Comprehensive Benefits – Enjoy HMO + Dental coverage and a Retirement Plan upon regularization, providing peace of mind for you and your family.
• Generous Leave and Holiday Breaks – Up to 1 month of leave credits, plus time off during Christmas and New Year’s, so you can relax and recharge.
• Fixed Day Shift, Weekends Off – Embrace a work-life balance with a stable day schedule and weekends to yourself!
• Long-term stable position for the right person
• You will learn & experience supporting directors or multiple businesses

If you’re someone who enjoys keeping things organised, communicating professionally, and supporting business operations behind the scenes — we’d love to hear from you. Apply now!